To meet a quorum, there must be in attendance a number equal to 27 or more of the active members of the LAFP.

The LAFP General Assembly meets during the Annual Scientific Assembly which is usually in July). The meeting has traditionally been on the Friday afternoon, during the cme sessions of the Scientific Assembly. Members of the General Assembly receive a Handbook which includes reports from the LAFP Officers, LAFP Foundation, AAFP Delegation, Financials, Family Medicine Department and Residency Programs and Committees. It will also have all the resolutions to be discussed during the meeting.

WHO MAY SUBMIT A RESOLUTION?

Resolutions may be presented by a member, an officer of the LAFP, the LAFP Board of Directors or a standing committee of the LAFP.

PROCEDURE FOR SUBMISSION

Report Deadlines:     To be considered as regular business, resolutions must be submitted to the speaker of the General Assembly, at the LAFP Headquarters, no later than 30 days before the opening session of the Assembly Meeting.

Late Resolutions:      A resolution presented after the deadline will be considered late and will be considered by the Assembly only if it meets one or more of the following criteria: (1) it is presented by the President of the LAFP; (2) it is presented by the Board of Directors; (3) it is declared an emergency item by the President, Speaker and Vice Speaker; (4) or it is accepted by a two-thirds (2/3) vote of the Assembly.

EXPLANITION OF GUIDELINES

Resolutions are the major part of the General Assembly. They should address the important issues that affect Physicians and Health Care across the entire state as well as business or organizational matters pertaining to the LAFP.

Resolutions must be submitted in the manner and timeframe outlined above to allow the Speaker time to review resolutions to make sure their content can be clearly understood and to arrange the order of consideration. Resolutions are grouped by subject when presented to the Assembly. Also, the staff must have adequate time for retyping, printing and sorting for the advance notification to members, and to be included in the General Assembly packet.

FORMATTING THE RESOLUTION

Resolutions should be submitted in the form outlined in the Sample Resolution. The title should appropriately reflect the subject of the resolution. The whereas should accurately support or document the resolve(s). It is the responsibility of the author to ensure the accuracy of the material contained in the resolution. The resolve(s) should be able to stand alone, since the Assembly adopts only the resolve(s) and not the whereas sections of a resolution.

Any explanatory materials referenced in the resolution must be included. Attention should be paid to grammar, spelling and sentence structure to ensure that the intent of the resolution is stated as clearly as possible.