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Exhibition Opportunities


Live Exhibit Booth: Exhibitor fee includes 8'x8' booth with (1) 2'x6' skirted table and 2 folding chairs, identification sign, pipe and drapes, registration list, listing in the program guide and meeting app, 200 word company/product profile in the meeting app with a link to your company's website. Electrical and shipping needs are at the exhibitor's responsibility. Important dates: cancellation deadline and early bird deadline is June 15, 2020. The deadline for logo and program artwork July 17, 2020. The deadline to submit booth personnel is July 17, 2020. Booth assignments will be made by July 1, 2020. For full list of details and restrictions, please view the prospectus.
Base Virtual Exhibit Booth: This option invites attendees into a Virtual Exhibit Floor and allows attendees to visit into your space. Included with purchase: Company logo and description in the meeting app and program with a link to your company’s website; Representative contact with photos – limited to 2 representatives; Virtual bag insert for virtual attendees; 10 sec – 20 sec video clip to profile your organization; Printed bag insert for in-person attendees; and Registration list before and after conference (no emails included)
All-Inclusive Virtual Booth: This option includes all of the items in the base option, including the ability to have a live booth presence and interaction with attendees attending the live portion of the conference.


Sponsorship Opportunities

Your support is pertinent to the success of the Annual Assembly. We hope that you consider sponsoring as a premier sponsor level or by selecting individual event(s) below. Please select all that apply.


Advertising Opportunities

The LAFP Conference Program is distributed to all individuals registered for the conference. It is not only an indispensable part of every attendee’s on-site conference materials, but also a historical document that many attendees take home and refer to in the days, months, and even years after the conference. The Conference Program includes meeting timetables, exhibitor descriptions and other essential information.


Cancellation & Payment Policy

If LAFP cancels the meeting, all monies will be refunded to paid exhibitors. If cancellation by the exhibitor becomes necessary, LAFP will refund $250 of the exhibit fee ONLY IF WRITTEN PRIOR to June 15, 2020. A written notice of cancellation must be sent to the LAFP Office, 919 Tara Boulevard, Baton Rouge, LA, 70806. No refund or cancellation will be made on or after June 15, 2020 and full payment for space will still be due. If assigned space is not paid for in full by June 15, 2020 it may be reassigned to another exhibitor at the option of the LAFP Education Committee without refund of deposit. PAYMENT POLICY: By submitting this online registration form, I hearby apply for exhibit space, sponsorship and/or advertising at the 73rd Annual Assembly & Exhibition of the Louisiana Academy of Family Physicians (LAFP). I understand that when received by the LAFP, this application becomes a binding contract. By submitting the attached, I acknowledge that I have read and fully understand the 2020 Exhibition Prospectus, and that sponsorship can only be secured by submitting this signed, completed form.
LAFP Federal Tax ID # 72-0474962 / LAFP Foundation Tax ID # 58-1757802
If you have any questions or comments, please contact the LAFP office at (225) 923-3313 or e-mail

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