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The Event

The LAFP 2019 Annual Assembly & Exhibition is an excellent opportunity to promote your company’s  products and services. This meeting is the largest gathering of  Louisiana family physicians, residents, students and allied healthcare professionals dedicated to the discipline of Family Medicine and other primary care specialties.

With many activities taking place in the exhibit hall, you will have ample opportunity to connect with attendees and demonstrate new products to medical professionals who are actively working in the primary care arena. 

Exhibit Hall activities will include:

  • One-on-one time with about 100 family physicians from across Louisiana
  • Coffee breaks
  • Breakfast & lunch to maximize exposure
  • Registrant prize drawings daily
  • Fun, interactive game with attendees 


Exhibitor Fees

$1,500 before May 1st
$1,750 after May 1st

The due date to reserve exhibit booth space is June 1, 2019. After this date, exhibit applications will only be accepted if there is space availability. To apply for an exhibit space, please complete the application form online or mail, with your payment, to LAFP, 919 Tara Boulevard, Baton Rouge, LA 70806.

Booth Fee Includes

  • 8’ deep x 8’ wide booth
  • (1) 2’x6’ skirted table
  • (2) folding chairs
  • An identification sign
  • Pipe and drapes
  • Registration list before and after conclusion of conference (no emails included)
  • Listing in the program guide and meeting app
  • 100 word company/product profile in the meeting app with a link to your company’s website 

    *All electrical requirements are the exhibitor’s responsibility 
 

Networking

While the meeting will be packed with valuable and entertaining presentations, the on-site meal functions and networking breaks will provide an all-too-rare opportunity for attendees to catch-up with old acquaintances and make new ones. The three breakfasts, three networking breaks and one lunch will be offered during the conference and in the exhibit hall.  Exhibitors are also invited to attend the  Welcome Reception and will receive two tickets to attend the President’s Party. Everyone appreciates the food and fellowship associated with these events. Exhibitors are encouraged to attend the meals and receptions with our conference attendees for additional networking time and exposure.

Who Attends the Annual Assembly?

This conference will be attended by practicing physicians, residents and students from Louisiana and surrounding states who specialize in Family Medicine, as well as allied healthcare professionals, including PAs, NPs, RNs and LPNs. Though years in practice will vary, as will practice profiles, this group represents enormous prescribing and buying power and embodies the frontline of healthcare delivery in their respective communities. 


Meeting Opportunities

You have several options to consider at our 2019 conference. We encourage you to look at the Diamond, Platinum, Gold and Silver Sponsorship Packages to maximize your participation and interaction with the LAFP membership. There are also individual customized options offered for your company to gain exposure with attendees.


Booth Assignments

You can select your booth location online on our live floorplan within the Exhibitor Portal when you apply, based on first-come, first-served. Premier booth locations are reserved for sponsors. The floorplan is tentative and subject to change. LAFP reserves the right to add/remove booths if needed. Do NOT print anything with your booth number prior to July 1, 2019, when booth locations are finalized. 
 

Exhibitor Personnel Registration 

Companies paying the exhibit fee will receive six (6) exhibitor badges. All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name and their name if they choose.Exhibitor badge registration deadline is July 1, 2019.
 

Exhibitor Services

Information on shipping and additional services (electrical, wifi, etc.) will be provided within your exhibitor confirmation packet or contact the LAFP office at 225-923-3313 or via email to This email address is being protected from spambots. You need JavaScript enabled to view it. for more details.
 

Exhibitor Profile

Your company name, as listed on the contract, will be used for your booth sign, program listing and in the meeting app. Upon receipt of the booking form, you will be asked to send a 100-word exhibitor company/product description and logo to This email address is being protected from spambots. You need JavaScript enabled to view it..  This will be published in the list of exhibitors in the program guide and meeting app. Failure to provide the profile and logo by June 1, 2019 are NOT guaranteed to be included in the meeting program and app.


Cancellation Policy

A written notice of cancellation must be sent to the LAFP Office, 919 Tara Boulevard, Baton Rouge, LA, 70806. Notices received on or before May 1, 2019 will receive a 50 percent refund. No refund or cancellation will be made on or after May 1, 2019.

 
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