The LAFP 2021 Annual Assembly & Exhibition is an excellent opportunity to promote your company’s products and services. This meeting is the largest gathering of Louisiana family physicians, residents, students and allied healthcare professionals dedicated to the discipline of Family Medicine and other primary care specialties.
With many activities taking place in the exhibit hall, you will have ample opportunity to connect with attendees and demonstrate new products to medical professionals who are actively working in the primary care arena.
Exhibit Hall activities will include:
- One-on-one time with about 100 family physicians from across Louisiana
- Coffee breaks
- Breakfast & lunch to maximize exposure
- Registrant prize drawings daily
$1,500 before April 22nd
$1,750 after April 22nd
The due date to reserve exhibit booth space is May 22, 2021. After this date, exhibit applications will only be accepted if there is space availability. To apply for an exhibit space, please complete the application form online or mail, with your payment, to LAFP, 919 Tara Boulevard, Baton Rouge, LA 70806.
Space will be charged at the rate of $1,500 per booth assigned in accordance with the application. No space will be assigned without a deposit of 50% of the total cost. Space must be paid in full on or before April 22, 2021. After April 22, the rate will be $1,750.
Discounts and exhibit space cannot be given to organizations providing unrestricted grant money to the CME program.
Booth Fee Includes
- 8’ deep x 8’ wide booth
- (1) 2’x6’ skirted table
- (2) folding chairs
- An identification sign
- Pipe and drapes
- Registration list before and after conclusion of conference (no emails included)
- Listing in the program guide and meeting app
- Company/product profile in the meeting app with a link to your company’s website
*All electrical requirements are the exhibitor’s responsibility
While the meeting will be packed with valuable and entertaining presentations, the on-site meal functions and networking breaks will provide an all-too-rare opportunity for attendees to catch-up with old acquaintances and make new ones. The three breakfasts, three networking breaks and one lunch will be offered during the conference and in the exhibit hall. Exhibitors are also invited to attend the Welcome Reception and will receive two tickets to attend the Foundation Fundraiser and President’s Party. Everyone appreciates the food and fellowship associated with these events.
Who Attends the Annual Assembly?
This conference will be attended by practicing physicians from Louisiana and surrounding states who specialize in Family Medicine, as well as allied healthcare professionals, including PAs, NPs, RNs, and LPNs. Though years in practice will vary, as will practice profiles, this group represents enormous prescribing and buying power and embodies the frontline of healthcare delivery.
You have several options to consider at our 2021 conference. We encourage you to look at the Diamond, Platinum, Gold and Silver Sponsorship Packages to maximize your participation and interaction with the LAFP membership. There are also individual customized options offered for your company to gain exposure with attendees.
You can select your preferred booth location from the exhibitor floorplan located on page 18 and indicate on the exhibit registration application when you apply. Booths are assigned on a first-come, first-served basis. Premier booth locations are reserved for sponsors. The floorplan is tentative and subject to change. LAFP reserves the right to add/remove booths if needed. Do NOT print anything with your booth number prior to June 22, 2021, when booth locations are finalized.
Exhibitor Personnel Registration
Exhibiting companies will receive six (6) exhibitor badges. All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Badge deadline is June 22, 2021. Companies wishing to send more than six representatives must purchase an additional booth or pay an additional $50 per person charge. No more than 4 representatives may occupy the booth at any given time. Booth sharing is NOT permitted.
Information on shipping and additional services (electrical, wifi, etc.) will be sent in a conformation email once your application has been approved.
If LAFP cancels the meeting, all monies will be refunded to paid exhibitors. If cancellation by the exhibitor becomes necessary, LAFP will refund $250 of the exhibit fee ONLY IF WRITTEN PRIOR to April 22, 2021. A written notice of cancellation must be sent to the LAFP Office, 919 Tara Boulevard, Baton Rouge, LA, 70806. No refund or cancellation will be made on or after April 22, 2021 and full payment for space will still be due. If assigned space is not paid for in full by May 22, 2021 it may be reassigned to another exhibitor at the option of the LAFP Education Committee without refund of deposit.