AA 2023 Web Banner Save the Date

Advertising Opportunities


The following advertising opportunities are available to all sponsors and exhibitors on a first-come, first-served basis:

Conference T-Shirt | $3,500* 
Promote your company or organization while providing a great reward for our conference attendees! Shirt will be co-branded with the LAFP logo and sponsor logo.

Mobile Conference Application (2 Available) | $3,500
LAFP FM2023 will use a smart phone mobile application for the conference program. This advertising opportunity places your company’s advertisement on the startup page which ensures maximum daily exposure to all conference attendees. Attendees have the opportunity to download this free conference app to their smartphones that includes the conference schedule, maps, exhibitors and more.

Conference Hotel Key Cards (1 Available) | $3,000
Put your company’s brand into each attendee’s hands by taking advantage of this advertising opportunity. Remind attendees about your company and product each time they enter their room. Logo/product will be printed on each keycard for headquarter hotel.

Conference Lanyards (1 Available) | $3,000 - SOLD
Hang your company’s brand around each attendee’s neck by taking advantage of this advertising opportunity. Put your company’s name in the hands of conference attendees as they register by providing badge lanyards to participants.

Conference Registration Bag (1 Available) | $3,000
Get your brand in all attendees’ hands by having your company logo featured on this year’s official LAFP FM2023 Conference Registration Bag. With so much material to carry around, the conference bag has become an essential item for each of the attendees. Your exposure as the sponsor continues long after the conference is over, as attendees continue to use their bags.

Wireless Internet Access (1 Available) | $3,000
Put your company’s name front and center as the conference’s wireless internet access network. This advertising opportunity places your company’s name front and center as the wireless internet access network (‘Company Name’ LAFP FM2023 Internet Access) which ensures maximum daily exposure to all conference attendees. A special code will be created that each attendee will need to access the internet…attendees will pick this code up from your exhibit booth!

Conference Name Badge (1 Available) | $2,500*
An opportunity for constant recognition at the meeting with your company logo on name badge holders used by attendees. Sponsor must provide logo to the LAFP for production.

In-Room Nightly Amenity (3 Available) | $2,500
Relay a personalized company message to conference attendees at the end of their busy day! Sponsors purchase the gift or memento to be delivered by the hotel. One exclusive sponsorship is available per night. Have your message delivered right to attendee’s doors. Promotional pieces must not be larger than 8.5x11 in. and approved by the LAFP before printing.

Hotel Room Drop (3 Available) | $2,000
Gain a competitive advantage by having your company’s promotional piece delivered directly to our attendees under their hotel room door. Promotional pieces/literature must not be larger than 8.5x 11 inches. The item and quantities must be approved by the LAFP prior to printing. 

Session Branding (Multiple Available) | $1,500 each
A unique opportunity to have your company recognized as the sponsor of one of the sessions at the conference.

Conference Broadcast E-mail | $500 each
Make your participation at the 75th Annual Assembly & Exhibition visible in the final eblasts that are sent to attendees. An email will be sent each week in the five weeks prior to the meeting with important information to attendees. Your banner ad will be hyperlinked making it easy for attendees to access your website and learn more about your company or product. This is a great opportunity to let meeting attendees know that you will be at the 75th Annual Assembly & Exhibition and what booth they may locate you!
 
Advertisement Sizes

  • LAFP eNewsletter Ad - 300 pixels x 300 pixels
  • Broadcast Email Banner Ad — 900 pixel x 150 pixel
  • Only digital files DOC, JPG, PUB, JPEG and PDF
  • The Editor reserves the right to refuse any advertising

Bag Insert (Multiple Available) | $500 each
Place your promo material or item into all attendees’ hands for long-term residual exposure. Sponsor must produce the insert and provide to the LAFP.

*Sponsorships include product mentioned. Contact the LAFP office for discount information and quantities needed should you wish to order the product yourself. All items must be approved by the LAFP office before purchasing.

Conference Program


The LAFP Conference Program is distributed to all individuals registered for the conference. It is not only an indispensable part of every attendee’s on-site conference materials, but also a historical document that many attendees take home and refer to in the days, months, and even years after the conference. It includes meeting timetables, exhibitor descriptions and other essential information. The Conference Program is 5½”  x 8½” in size with glossy pages. All ads are produced in color and should be provided in a press-quality to This email address is being protected from spambots. You need JavaScript enabled to view it. by June 10, 2023

Conference Program Advertising Prices

  • Back cover | $700
  • Inside front cover | $650
  • Inside back cover | $600
  • Full page | $500
  • Half page | $250

Conference Program Advertisement Sizes

  • Cover Ads – Full color and full bleed (5.5”w x 8.25”h with .125” bleed and no vital information on .625” of left side for inside front and back cover and .625” of right side of inside back cover to allow for binding)
  • Full Page – 4.625”w x 7.875”h
  • Half Page – 4.625”w x 3.875”h OR 2.125”w x 7.875”h

Advertising Information

  • Only digital files DOC, JPG, PUB, JPEG and PDF
  • Cancellations must be received, in writing, no less than 75 days prior to first day of meeting
  • The Editor reserves the right to refuse any advertising

Exhibit Enhancements


Snacks and coffee? Yes, please! Increase traffic to your booth with these conference favorites 

Popcorn Booth (3 Available) | $2,500 each
Let the smell of fresh popcorn guide attendees to your booth throughout the day! Popcorn will be served in traditional popcorn scoop box, out of a popcorn machine.  

Coffee Booth (3 Available) | $2,500 each
Stand out by providing a coffee break to the attendees, right at your booth! Keep them awake and refreshed with freshly brewed regular and decaffeinated coffee. 

Booth Snack Stop (Multiple Available) | $1,500 each
Be the location for one of our morning snacks during a break with exhibitors. *Limited to 6 exhibitors; 2 per break 

Charging Station (4 Available) | $1,000 each
Increase traffic to your booth by being a hub for attendees to charge their electronic devices.  

App Push Notification (Multiple Available) | $300 each
Notification to all attendees using the mobile meeting app to visit your booth! *Limited to 8 exhibitors; 1 per meal/break

Branding Opportunities


Traffic, traffic and more traffic.  As a sponsor, co-branded signage featuring your logo will be prominently displayed throughout our meeting and event space the Roosevelt Hotel.
 
Various types of displays and locations include:·
  • GOBO Lighted Wall Display | $750·(1 Available)
  • Floor Display: CME Room | $850·(3 Available)
  • Floor Display: Waldorf Astoria Ballroom Foyer | $850·(2 Available)
  • Floor Display: Waldorf Astoria/ Tower 2 Elevators | $850·(1 Available)
  • Roosevelt Way Escalator Wall Decal: Mezzanine Level to Lobby Level | $1,750 (1 Available)
*Artwork must be approved by the LAFP prior to printing.
 

2023 Exhibitor Prospectus

Exhibit & Sponsorship Registration

Questions?


Contact:
Lisa Lapeyrouse
Marketing & Events Coordinator
(225) 923-3313
llapeyrouse@lafp.org 
 

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