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Exhibit Hall Information

Exhibit Hall


Put your company’s products and services in the spotlight in our busy Exhibit Hall at the 76th Annual Assembly and Exhibition. As an exhibitor, you will have the opportunity to network with over 100 family physicians from across Louisiana.

Your benefits as an exhibitor include:

  • 4 hours of Exhibit Hall time with attendees
  • Admission for 6 representatives
  • Exposure at all Exhibit Hall events:
    • Breakfast with attendees Thursday, Friday and Saturday
    • Attendee breaks, Thursday, Friday, and Saturday
    • Lunch with attendees on Thursday and Saturday
  • Recognition in the following conference materials:
    • Conference App
    • Conference webpages at www.lafp.org
    • Conference Meeting Program
  • A pre and post conference attendee list. To protect the privacy of our conference attendees, the list contains the name and city. Email addresses are not included.

Exhibitor Fees


Before May 20, 2023

  • Inline booth price | $1,750
  • Corner booth price | $2,000
  • Premium booth price | $3,000

After May 20, 2023

  • Inline booth price | $1,950
  • Corner booth price | $2,500
  • Premium booth price | $3,500
The due date to reserve exhibit booth space is March 20, 2023. After this date, applications will only be accepted if there is availability. Applications must be submitted online and paid in-full when the application is submitted.  The online application is considered binding contract.  By submitting the online application, you acknowledge that you understand the cancellation policy, and have read and agree to the 2023 Exhibitor Policies and Procedures.

Booth Fee Includes


  • 8’ deep x 8’ wide booth space
  • 6’ skirted table and (2) folding chairs
  • An identification sign
  • Pipe and drape in show colors

*All electrical requirements are the exhibitor’s responsibility
*Multiple adjacent booths can be purchased for a larger exhibit space

Networking


While the meeting will be packed with valuable and entertaining presentations, the on-site meal functions and networking breaks will provide an all-too-rare opportunity for attendees to catch-up with old acquaintances and make new ones. The three breakfasts, three networking breaks and one lunch will be offered during the conference and in the exhibit hall. Exhibitors are also invited to attend the Welcome Reception and will receive two tickets to attend the President’s Gala. Everyone appreciates the food and fellowship associated with these events. Exhibitors are encouraged to attend the meals and receptions with our conference attendees for additional networking time and exposure.

Meeting Opportunities


You have several options to consider at our 2023 conference. We encourage you to look at the Premier, Platinum, Gold, Silver and Bronze Sponsorship Levels to maximize your participation and interaction with the LAFP membership. There are also advertising options offered for your company to gain exposure with attendees. 

Booth Assignments


Space is assigned to companies in good standing and upon receipt of the full payment. Contracts will be dated and assigned in the order received. If your choice of space is not available, the closest space to your original selection will be assigned. No guarantees are made in respect to booth location. Exhibitors will be notified of their space location no later than (1) one month prior to the conference. Complete the contract enclosed with the prospectus or download the contract at www.lafp.org and click on CME and Events tab. 

Exhibitor Personnel Registration 


Exhibiting companies will receive six (6) exhibitor badges. All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Badge deadline is June 20, 2023. Companies wishing to send more  than six representatives  must purchase an additional booth or pay an additional $50 per person charge. No more than 4 representatives may occupy the booth at any given time. Booth sharing is NOT permitted.  

Exhibitor Services


Information on shipping and additional services (electrical, wifi, etc) will be sent in a confirmation email once your application has been approved. 

Exhibitor Profile


Your company name, as listed on the contract, will be used  for  your booth identification sign, conference program listing and in the conference meeting app. You  will  need  to email  your company/product description and logo to This email address is being protected from spambots. You need JavaScript enabled to view it.. This  will be published in the list of exhibitors in the conference meeting program and conference meeting app. Failure to provide the profile and logo by June 20, 2023 are NOT guaranteed to be included in the meeting program and app. 

Cancellation Policy


Cancellation notification must be submitted in writing to the LAFP.  The LAFP will refund the exhibit booth fee lee the $250 processing fee if received prior to April 1, 2023No refunds will be made for cancellations received on or after April 1. 2023. 
 

2023 Exhibitor Prospectus

Exhibit & Sponsorship Registration

Questions?


Contact:
Lisa Lapeyrouse
Marketing & Events Coordinator
(225) 923-3313
llapeyrouse@lafp.org 
 

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