The LAFP Conference Program is distributed to all individuals registered for the conference. It is not only an indispensable part of every attendee’s on-site conference materials, but also a historical document that many attendees take home and refer to in the days, months, and even years after the conference. It includes meeting timetables, exhibitor descriptions and other essential information.
The Conference Program is 5½” x 8½” in size with glossy pages. All ads are produced in color and should be provided in a press-quality. If you do not have access to your ad at this time, please forward to info@lafp.org by June 13, 2026. Only digital files DOC, JPG, PUB, JPEG and PDF will be accepted. Cancellation must be received in writing no less than 75 days prior to first day of meeting. The Editor reserves the right to refuse any advertising or adjust publication size as necessary.
Traffic, traffic and more traffic. Take advantage of the branded signage options featuring your logo during the meeting and event space during the conference. *Production and labor costs are extra and are the responsibility of the sponsor. Artwork must be approved by the LAFP prior to printing. Various types of displays include:
EXHIBIT BOOTH: Exhibitor fee includes 8'x8' booth with (1) 6' skirted table and 2 folding chairs, identification sign, pipe and drapes, a pre and post conference attendee list, listing in the conference program and conference meeting app, 200 word company/product profile in the meeting app with a link to your company's website.
Electrical and shipping needs are at the exhibitor's responsibility. Important dates include:
- March 23, 2026 - Early bird registration deadline
- April 1, 2026 - Cancellation deadline
- June 23, 2026 - Submit logo, program artwork and booth personnel
- July 1, 2026 - Booth assignments will be made
For full list of details and restrictions, please view the prospectus.
Please refer to the exhibit floorplan to select which locations that you prefer. *Note: Booth prices are determined by the location.
The LAFP will make its best effort to accommodate your wishes and selections will be granted on a first-come, first-served basis. If your choice of space is not available, the closest space to your original selection will be assigned. No guarantees are made in respect to booth location. Exhibitors will be notified of their space location no later than (1) one month prior to the conference.
We prefer the following booth locations:
The LAFP will make every effort to comply with your request to be close to or separated from specific companies. However, this may not always be possible. The LAFP will have final authority on booth assignments. Please list names of specific companies, not categories.
*PLEASE NOTE: The LAFP reserves the right to redesign the layout of the exhibition hall and may, at their discretion, reassign booth numbers and placement as needed.
If cancellation by the exhibitor becomes necessary, LAFP will refund $250 of the exhibit fee ONLY IF WRITTEN PRIOR to April 1, 2026. A written notice of cancellation must be sent to the LAFP Office, 919 Tara Boulevard, Baton Rouge, LA, 70806. No refund or cancellation will be made on or after April 1, 2026 and full payment for space will still be due. If assigned space is not paid for in full by May 23, 2026 it may be reassigned to another exhibitor at the option of the LAFP Education Committee without refund of deposit.
PAYMENT POLICY: By submitting this online registration form, I hearby apply for exhibit space, sponsorship and/or advertising at the 79th Annual Assembly & Exhibition of the Louisiana Academy of Family Physicians (LAFP). I understand that when received by the LAFP, this application becomes a binding contract. By submitting this form, I acknowledge that I have read and fully understand the 2026 Exhibition Prospectus, and that an exhibit booth or sponsorship can only be secured by submitting this completed form.
